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MA Club Update - Version 1.26

Today sees the release of the latest update to MA Club. You can download the Windows PC version here or the Mac OS version here. Remember the usual upgrade procedures apply. If not sure how to do this, please refer to the relevant user guide or the training video that can be found on our website.

This version introduces some new functionality, which includes the option to set a restriction or cap on the number of classes a student can attend either in the current week or month, by class or across all classes. In addition we've made a change to the way account entries are repeated. In the past entries were repeated every time the database opened, any entries that needed repeating were actioned and the original entry was flagged as having been repeated. Now the system automatically checks to see if an entry has been repeated, if not it repeats it. It was noted in the past that where a repeated entry was deleted, the system didn't automatically repeat the action again. Under the new change deleting a repeated entry will cause it to be repeated again. You can stop account entries from repeating by either removing repeat status/option or flagging the repeat option as cancelled.

Restricting Class Attendance

In Student Details, under the Classes tab in the table of registered classes for each student you will see two new fields: Classes and Option. Where you want to restrict the number of times a student can attend a given class, enter the maximum number of attendances in the Classes field, then select either Weekly or Monthly from the list in the Option field to indicate if the restriction is based on attendance in the week or the month.

To restrict attendance across all classes, again in Student Details under the Attendance tab, beneath the attendance history table there are again two new fields that mirror the above, Max Attendance and Option. As for classes above, enter the maximum number of attendances in the Max Attendance field and select Weekly or Monthly in the Option field.

Restrictions run concurrently, so yo can set an overall level of restriction for all attendances as well as restrict the number of attendances for a given class.

When registering students for attendance via the Registration module, if a student exceeds their allowed number of classes etc the system won't allow you to register them. The only exception is when adding attendance directly in Student Details on the Attendance tab as here the system doesn't know what class and or date you are registering for until after you've created the record. So in this instance where adding a new attendance entry to the table exceeds their limit, the date field will display in red text to warn you.

Restrictions apply onto the current week and or current month. Using Registration to add attendance for dates outside the current week or month bypasses any limits.

Setting Repeat Accounts

Under the Accounts tab in Student Details, to flag an entry as repeating, as before select the Repeat option from the drop down list of options in the Repeat field. When the database next opens it will check for entries flagged as such, that have either been paid, or where the due date has passed. On creating a new entry, the old entry is automatically flagged as having been repeated (the check box to the right of the Repeat field). Deleting a subsequent repeated entry will remove the flag, and as such a new repeated entry will be generated the next time you open the database.

In addition clicking the maker button to the right of the Repeat field displays two new fields Repeat Date which allows you to change the date the next repeated entry should use, and Repeat Cancelled which when checked will prevent the current entry from being repeated.
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